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Administrative Assistant – Mirabel Aircraft Delivery Center

Date: Aug 12, 2017

Location: Mirabel, QC, CA

Administrative Assistant – Mirabel Aircraft Delivery Center-MIR02162

Description

BOMBARDIER

the evolution of mobility

At Bombardier Aerospace, our employees work together to evolve mobility worldwide - one good idea at a time. If you have a good idea, we’ll provide the environment where it will thrive and grow into a great product or customer experience. Your ideas are our fuel.

We have an immediate opportunity for an experience Administrative Assistant in the Contracts & Legal Services of Bombardier Commercial Aircraft team located in Mirabel. This position reports directly to the Director of Mirabel Aircraft Delivery Center.

In your role, you will:

- Supporting the Director, the Manager and a team of professionals. As a member of the Commercial Delivery team, you will be part of a highly professional dedicated team.
- Support administrative functions for a growing departments, which includes travel arrangements, processing expense claims and maintaining records.
- Manage office supplies, conference room reservations as well as IT and facilities requests.
- Greet Customers and provide assistance when required:

- Ensure tracking of Customer preferences.
- Support reservations of Customer hotels, cars, restaurants
- Organize Rooms-Customer offices Set-up , Wi-Fi & Customer screen/Delivery Center Management .
- Maintain existing Customer reference documents such as restaurants & hotels.
- Produce financial reports of information based on BStream, to capture deliveries fees and other expenses charged to the delivery center department.
- Validate and adjust human resources records for the departments related to organizational structure, status, vacation records, etc.
- Facilitate the arrival of new members of the department by arranging equipment, IT accounts and accesses.

In this position, your primary responsibilities will be as follow:

- Managing the Director’s agenda on a daily basis.
- Maintaining, on a daily basis, agendas, answering and returning phone calls, preparing documents (correspondence, presentations, reports, memos, etc.).
- Coordinating/facilitating meetings arrangements.

Qualifications

As our ideal candidate,

- You have a certificate in Office Management or equivalent experience.
- You have a minimum of 5 years of relevant experience.
- You have a strong customer focused approach, teamwork, leadership, communications and interpersonal skills.
- You have the ability to manage your time and priorities efficiently;
- You take initiative, are innovative and are able to work autonomously.
- Knowledge of the business aviation industry is an asset
- You are fluent in English and French, both spoken and written
- You are comfortable with software tools including MS Office, SAP, eRoom, etc.

Bombardier Aerospace is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.

Whether your candidacy is moving on to the next step of the hiring process or not, we will keep you informed by email or by phone. Join us at careers.bombardier.com

Your ideas move people.

Job: Administrative Services
Primary Location: CA-QC-Mirabel
Organization: Aerospace
Schedule: Full-time
Employee Status: Regular

Job Posting:
11.08.2017, 6:50:27 PM

Unposting Date
19.08.2017, 3:59:00 AM


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