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Location: Brighton and Hove, ENG, GB



Project Administrator


At Bombardier Transportation, our trains and rail solutions move millions of people safely and reliably around the world, every single day. Join us, and you’ll be part of a global team, sharing knowledge, experience and ideas across countries and cultures, and boosting our reputation as a global leader in rail technology. Your work will have a truly human impact, connecting communities, cities and businesses, and helping people to get where they need to be. It’s all about progress.

We are currently looking to recruit a Project Administrator based in Brighton and Hove, United Kingdom.

In this role, your main focus is to ensure that data records for repairables are maintained & administer the QHSE systems within the project helping to manage & drive its development. Conduct invoice reconciliation, organize site facilities, raise NPR orders, along with other tasks commensurate with the role.


 General and Administrative:

• Maintain a professional demeanour that reflects commitment to quality, continuous improvement, diversity, and respect for individuals.

• Comply with all quality and safety requirements.

• Follow systems and procedures outlined by company / project manuals.

• Ensure Company policies & procedures are followed.

 Operations:

• Ensure that all data pertaining to repairable activity is accurately & efficiently entered into the repairable database, manage those entries through to final closure.

• Raise NPR orders within the e-Buyer system & manage through to issue to the supplier, resolving any authorization issues in the process. Matching of invoices received with POs raised to ensure integrity.

• Conduct Internal QA audits in line with the relevant audit plan, ensuring the findings are logged & actions arising are communicated & progressed. Manage the QMS for the project, becoming involved is facilitating annual audits & updating the QMS content where necessary.

• Assist with the maintenance of HSE records, along with dissemination of HSE related communication from Group, during the weekly project review.

• General Admin - Process supplier invoices pertaining to the project via the group dashboard, resolving queries & ensuring the correct price is being paid. Oversee site facilities, maintenance & contractor attendance / adherence to site H&S procedures etc. Packaging waste record collation. Pool car maintenance & Other ad-hoc duties pertaining to the role.

Financial Control:

• Support all necessary actions to manage cost and improve profitability.

 Project Personnel:

• Be a self-starter, able to prioritize and manage own time and activities and to relate well to people at all levels.

• Be a positive, motivating example for other employees

• Create an environment oriented to trust, open communication, creative thinking, and cohesive team effort.

 Equipment and Supplies:

• Maintain a safe work environment and ensure the maintenance and upkeep of the physical location. Ensure workplace left in a suitable condition for other staff.


• Experience in a customer service environment or similar transferrable skills;

• Excellent keyboard skills, including MS Office & SAP;

• High degree of customer focus & awareness;

• Excellent interpersonal skills, diligent & attention to detail;

• Ability to persuade & influence others.

Why Work for Us?

Everywhere we operate, we reward effort and initiative. You are encouraged to ask questions and empowered to make decisions.

As an equal opportunity employer, we strive to create a stimulating and open workplace which fosters teamwork, fairness, respect and diversity.

We are helping to create a better world.

By making a difference today, we are helping create a better world for future generations. Having pioneered the philosophy of "The Climate is Right for Trains", we demonstrate this rationale by offering vehicles with practically zero emissions.

Bombardier Transportation is an Equal Opportunity Employer Dedicated to Affirmative Action and Workforce Diversity.

Your ideas move people.

Posting date: 11.01.2021

Closing date: 11.02.2021

Competitive salary range

Number working hours: 37

Job: Administrative Services
Primary Location: GB-ENG-Brighton and Hove
Organization: Transportation
Schedule: Full-time
Employee Status: Regular

Job Segment: ERP, Database, SAP, Quality Assurance, QA, Technology, Quality