Senior Administrative Assistant

Date: Nov 15, 2023

Location: Dorval, Québec, CA, H4S 1Y9

Company: Bombardier

Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy, efficiency, reliability and safety. We are a global organization focused on working together with a team spirit.

In your role, you will

  • Support several Directors through calendar and email management
  • Manage day-to-day activities (review and flag important emails, approval requests, etc.), ensuring they are kept up to date on requirements and timelines
  • Participate in team meetings
  • Manage travel arrangements and prepare expense reports in accordance with company policies.
  • Handle IT and HR-related requests and help onboard new employees and interns
  • Create and maintain databases / update PMP status, BOE / distribution lists / organization charts / Structure changes in our various systems
  • Maintain supplies inventory
  • Manage timesheets, vacation time support the team with SAP and Workforce profile accesses when issues occur
  • Order office supplies, corporate credit cards and IT accessories
  • Have good knowledge of the Company's policies and procedure to provide support to the team.
  • Write internal and external correspondence in English and French
  • Coordinate events (supplier onsite visits, teams offsites, holiday celebrations, etc.)
  • Be the main backup to the Executive Assistant during vacation and absences
  • Perform other duties as assigned
  • Support and apply the flexible Work from Home Policy

As our ideal candidate

  • You have a college Degree in administration or the equivalent and a minimum of seven (7) years in a similar position
  • You have excellent knowledge of MS Office, Word, PowerPoint and Excel and Outlook
  • You have excellent communication skills (written and spoken) in English and French.
  • You are a team player and are known for your dynamism, strong interpersonal relations, judgment, and organization skills 
  • You can work under pressure and can manage several priorities simultaneously
  • You have a great deal of initiative and can work with minimum supervision, involving coordination and organization of work methods for the assigned duties
  • You can maintain strict confidentiality when required to do so
  • You have a good knowledge of SAP tool (asset)

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age immigration status, disability or other applicable legally protected Characteristics to apply.
We thank all applicants for their interest, however, only those under consideration will be contacted. Please continue to monitor our website and apply for additional positions for which you are qualified and may be of interest to you.
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Job Senior Administrative Assistant

Primary Location Administrative Centre (CA)

Organization Aerospace Canada

Shift Day job

Employee Status Regular