Senior Administrative Assistant

In your role, you will

• Support several Directors through calendar and email management
• Manage day-to-day activities (review and flag important emails, approval requests, etc.), ensuring they are kept up to date on requirements and timelines
• Participate in team meetings
• Manage travel arrangements and prepare expense reports in accordance with company policies.
• Handle IT and HR-related requests and help onboard new employees and interns
• Create and maintain databases / update PMP status, BOE / distribution lists / organization charts / Structure changes in our various systems
• Maintain supplies inventory
• Manage timesheets, vacation time support the team with SAP and Workforce profile accesses when issues occur
• Order office supplies, corporate credit cards and IT accessories
• Have good knowledge of the Company's policies and procedure to provide support to the team.
• Write internal and external correspondence in English and French
• Coordinate events (supplier onsite visits, teams offsites, holiday celebrations, etc.)
• Be the main backup to the Executive Assistant during vacation and absences
• Perform other duties as assigned
• Support and apply the flexible Work from Home Policy
   

As our ideal candidate

• You have a college Degree in administration or the equivalent and a minimum of seven (7) years in a similar position
• You have excellent knowledge of MS Office, Word, PowerPoint and Excel and Outlook
• You have excellent communication skills (written and spoken) in English and French.
• You are a team player and are known for your dynamism, strong interpersonal relations, judgment, and organization skills 
• You can work under pressure and can manage several priorities simultaneously
• You have a great deal of initiative and can work with minimum supervision, involving coordination and organization of work methods for the assigned duties
• You can maintain strict confidentiality when required to do so
• You have a good knowledge of SAP tool (asset)