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Executive Assistant Contracts and Legal Department

Date: Mar 1, 2019

Location: Stockholm, STM, SE

Executive Assistant Contracts and Legal Department-TGGO-SEST01666794


Bombardier Transportation, a global leader in rail technology, offers the broadest portfolio in the rail industry and delivers innovative products and services that set new standards in sustainable mobility. BOMBARDIER ECO4 technologies – built on the four cornerstones of energy, efficiency, economy and ecology – conserve energy, protect the environment and help to improve total train performance. Bombardier Transportation is headquartered in Berlin, Germany, and has a very diverse customer base with products or services in more than 60 countries. It has an installed base of over 100,000 vehicles worldwide.

We are currently looking to recruit an Executive Assistant for our site in Stockholm.


To act as a key point of contact for the Contracts and Legal Directors, dealing with all levels of personnel within the company both as a representative of the Directors and within the confines of the position.
Duties will include providing comprehensive administrative support to the Directors and performing specific tasks for the Legal and Commercial Management team ensuring the smooth running of the office.


• Steer and conduct administrative tasks for the Legal and Commercial Management function which is spread over several countries. Stay updated on and provide input to the business priorities.

• Maintain the day-to-day management of diaries, proactively searching for upcoming events, allocation of time, coordination and arranging of internal and external meetings with an understanding of their purpose and importance.

• Deal with all confidential matters relating to the company, commercial, management board and staff.

• Organize travel arrangements, proactively booking flights, preparing itineraries and coordination of arrangements internationally, ensuring all required connections, visa and travel documents are provided.

• Organize meetings and meeting requirements across the world, including preparation of refreshments, information packs, briefing information, etc.

• Gather and organize information to produce presentations and reports as required.

• Build and maintain a network of contacts in the business community worldwide to ensure an effective and efficient working environment

• Manage arrangements for external/internal visitors.

• General administration such as expenses, purchase orders, internal approvals, letters, presentations, reports, minutes, archiving, photocopying, faxing, couriers.

• Exchanges straightforward information within own team.


Everywhere we operate, we reward effort and initiative. You are encouraged to ask questions and empowered to make decisions.

As an equal opportunity employer, we strive to create a stimulating and open workplace which fosters teamwork, fairness, respect and diversity.

Bombardier Transportation is an Equal Opportunity Employer Dedicated to Affirmative Action and Workforce Diversity.


-Paralegal, Executive Assistant or equivalent work experience.

· -Minimum 2 years of In-depth administrative experience and skills.

· -Comprehensive understanding of juridical contexts.

· -Identifies and resolves technical, operational and organizational problems.

· -Good organizational knowledge and understanding of interfaces between functions.

· -Good understanding of how multiple functions contributing to achieving business objectives and project execution.

Job: Contracts
Primary Location: SE-STM-Stockholm
Organization: Transportation
Schedule: Full-time
Employee Status: Regular

Job Posting:
03.12.2018, 3:07:56 AM

Unposting Date

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