Asst Administrative

What are your contributions to the team?

How to thrive in this role?

• Perform a variety of routine clerical and administrative support duties, for example, type correspondence, memoranda, reports, presentations, and related materials, make photocopies, mail letters, documents, and packages, and assist in administering the day-to-day functions of projects, programs, and processes within assigned area
•     Screen incoming telephone calls and visitors and make appropriate referrals
•     Receive, sort, and distribute incoming mail, interoffice mail, and pay checks
•     Respond to inquiries concerning departmental operations and established policies and procedures or refer to appropriate personnel
•     Schedule and maintain calendar of appointments, meetings, and due dates for other employees
•     Schedule and maintain calendar for area conference rooms 
•     Establish and maintain alphabetical, numerical, and/or subject files including pulling and filing paperwork and documents as needed
•     Liaison with internal/external customers regarding administrative issues related to, for example, purchasing, personnel, facilities, and operations
•     Maintain and update supporting documents for assigned area, for example, organization charts and phone book as directed
•     Enter/update, manipulate, and query data contained in a computerized database or mainframe, which includes printing requested reports according to a specified format
•     Schedule and coordinate business travel for other employees, for example, make reservations for air travel, car rentals, overnight accommodations, and other related travel arrangements
•     Audit, submit, and track expense reports, purchase orders, receipts/invoices, overtime hours, and time card approval for assigned area as directed
•     Plan and coordinate logistics, for example, business luncheons, employee training, birthdays, and retirement parties for immediate area of assigned department or cost center by making necessary arrangements
•     Initiate calls and expedite service requests to Facilities, Security, and BTS
•     Maintain operational inventory of office supplies and/or manage petty cash 
•     May route work to professional employees
•     May perform routine maintenance on office equipment, for example, changing toner cartridges in printers and copy machines
•     Assist other employees in the performance of their duties