Administrative Assistant Sr

In your role, you will

• Coordinate the Director of Marketing’s agenda, i.e. schedule/coordinate meetings (internal and external), ensure meeting requirements are prepared/scheduled (attendees, meeting logistics, documentation);

• Organize internal and external special events.

• Be creative and enjoy working in an entrepreneurial environment focused on Bombardier's mission, results and community.

• Manage day-to-day activities.

• Make her travel arrangements and prepare her expense reports, as well as provide support for her team.

• Plan yearly budget and headcount, ensure monthly follow-up on spending and invoice payments.

• Prepare and verify expense claims in accordance with company policies.

• Use judgment and initiative to plan and organize the assigned tasks.

• Be the contact person for team members abroad.

• Write internal and external correspondence in both French and English.

• Perform other duties as assigned. 

As our ideal candidate

• You have a College Degree in administration or the equivalent and a minimum of five (5) years in a similar position with senior management.

• You possess an excellent knowledge of MS Office, Word, PowerPoint and Excel and Outlook.

• You are fluent in French and English, both verbally and in writing.

• As a team player, you are known for your dynamism, strong interpersonal relations, judgment and organization skills. 

• You can manage several priorities simultaneously.

• You have a great deal of initiative and can work with minimum supervision, involving coordination and organization of work methods for the assigned duties.

• You can maintain strict confidentiality when required to do so.

• You are able to work under pressure and handle multiple priorities.

• You are a team player.

• You have a good knowledge of SAP (asset).

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