What are your contributions to the team?

• Support the planning and execution of large-scale Tier 1 and Tier 2 HR and ESG events (150+ attendees), ensuring seamless coordination and high-quality delivery aligned with Bombardier standards.
• Coordinate logistics activities related to programs, services and events, including venue management, supplier coordination, travel arrangements, attendee tracking, and on-site operations.
• Prepare and support event-related communications, presentations, reports, dashboards, and stakeholder updates.
• Maintain and analyze complex attendee and event databases using advanced Excel and MS Office tools to ensure data accuracy, reporting efficiency, and actionable insights.
• Produce regular, timely, and factual reports for leadership, including budget tracking, attendance metrics, vendor analysis, and post-event performance reviews.
• Support budget planning, expense monitoring, invoice reconciliation, and financial reporting for events and projects while identifying opportunities for cost optimization.
• Conduct contract review and support vendor negotiations to ensure favorable terms, compliance, cost efficiency, and service quality.
• Build and maintain strong relationships with suppliers and external partners to facilitate problem-solving and successful event execution.
• Support various cross-functional projects according to established priorities, timelines, and organizational practices.
• Provide on-site support for internal and external attendees and act as a Bombardier host by responding professionally to event logistics inquiries.
• Keep team members and stakeholders informed through proactive communication, status updates, and issue resolution.
• Solve and interpret unusual or time-sensitive problems using sound judgment, analytical thinking, and collaboration with team members when required.
• Identify key problem drivers and recommend process improvements to enhance operational efficiency, reporting accuracy, and event execution.
• Demonstrate creativity and adaptability in high-pressure environments by implementing timely solutions to last-minute changes and continuously improving event processes.
• Adapt work methods to meet team objectives while achieving targets with minimal supervision.
• Ensure the Bombardier brand is professionally represented at all events and interactions. 

How to thrive in this role?

• You have 2 to 5 years of relevant experience in event coordination, project management, operations, analytics, or related functions.
• You hold a university degree in Events Management, Business Administration, Communications, or equivalent experience.
• You possess advanced Excel and analytical skills, including budgeting, reporting, data analysis, dashboards, pivot tables, VLOOKUP/XLOOKUP, and financial tracking.
• You have experience with contract analysis, vendor management, and negotiation support.
• You demonstrate strong budget review and financial oversight capabilities with attention to detail and cost control.
• You are bilingual in French and English, both written and spoken; additional languages are considered an asset.
• You have strong interpersonal, communication, telephone, and professional writing skills.
• You possess excellent organizational and project management skills with the ability to manage multiple priorities under tight deadlines.
• You are flexible, adaptable, and able to perform effectively in fast-paced, high-pressure environments.
• You are available to work flexible hours in response to event and operational demands.
• You are comfortable performing occasional physical tasks related to event setup and logistics (e.g., moving boxes or materials).
• You are highly proficient with MS Office tools, particularly Excel, PowerPoint, Outlook, and Word.
• You are a collaborative team player with strong professionalism, initiative, and problem-solving abilities.