Role Summary:

In this role, you will provide high-level administrative and executive support to the General Manager with additional support to the Operations Director and wider leadership team, ensuring the effective coordination of meetings, governance activities, travel, communications and site events.

What are your contributions to the team?

• Providing PA support to the General Manager, including diary management, email oversight, travel arrangements, expense management, approvals and presentation preparation. 
• Coordinating key governance and management meetings, including Daily/Monthly Management Meetings, Staff Town Halls and ad hoc leadership meetings, ensuring agendas, materials, actions and communications are effectively managed.
• Supporting senior leadership with action tracking, stakeholder follow-up, meeting attendance and business reporting.
• Organising domestic and international travel, events and visits, including conferences, customer meetings, workshops and bi-annual executive leadership visits.
• Providing administrative support to the Operations Director, including meeting coordination, minute taking, action management and internal communications.
• Planning and delivering employee engagement and social events, including Family Day, Bring Your Kid to Work Day and seasonal celebrations, while coordinating budgets, vendors, logistics, risk assessments and stakeholder communications.
• Preparing and distributing business communications, newsletters and weekend cover notices as required.
• Building effective relationships with internal and external stakeholders and maintaining a high level of professionalism, discretion and confidentiality at all times.
• Performing other similar duties as assigned.

How to thrive in this role?

• You have prior experience of a EA/PA/secretarial role
• You have a thorough knowledge of computerised applications, for example, word processing, spreadsheet, database, and presentation software as required 
• You have a thorough knowledge of auditing expense reports, purchase orders, invoices, and related documents to verify accuracy 
• You possess skills necessary to manage time and prioritise tasks 
• You have ability to thrive in a fast-paced environment effectively managing multiple priorities while collaborating with cross functional teams, corporate offices and external vendors
• You have the ability to provide direction to other employees as applicable 
• You know to use discretion with customers and staff 
• You have the ability to understand complexity of client relationships and status of accounts for upper management