Executive Assistant

Role Purpose

The Executive Assistant (EA) provides high-level, confidential and proactive support to the General Manager of the Bombardier Aerospace Service Centre in Singapore. The role is critical in ensuring smooth executive operations, effective stakeholder coordination, and professional execution of leadership, communication and engagement activities in a regulated aerospace MRO environment.

The EA acts as a trusted gatekeeper, coordinator and liaison, supporting the GM in managing priorities, communications and site-level initiatives while maintaining discretion, accuracy and operational awareness.

Key Responsibilities

1. Executive & Calendar Management

• Manage the GM’s complex calendar, appointments and reminders across local and international time zones
• Proactively plan and coordinate domestic and international travel itineraries, including flights, accommodation, transport and meeting schedules
• Anticipate scheduling conflicts and resolve priorities independently where appropriate

2. Executive Communications & Liaison

• Manage the GM’s email and correspondence, drafting professional communications on behalf of the GM when required
• Act as the first point of contact for internal stakeholders and international Bombardier offices
• Liaise confidently with senior leaders, visitors and external partners while maintaining discretion

3. Meetings, Presentations & Documentation

• Organise executive and leadership meetings including:
• Agenda preparation
• Presentation slide support
• Minutes taking and action tracking (where required)
• Ensure meeting rooms are booked and set up professionally including:
• Audio-visual readiness
• Catering arrangements (coffee/tea, refreshments, cutlery, etc.)

4. Site & Executive Events Coordination

• Plan and facilitate internal and external engagement events including:
• Employee All Hands
• Leadership briefings
• Women-in-Aviation events
• Customer, OEM and CJI visits
• Coordinate closely with relevant teams to ensure:
• Security clearances
• Declaration and compliance forms
• Visitor access requirements are completed in advance

5. Awards, Recognition & Employee Engagement Support

• Act as liaison for:
• RMP / CREDO recognition programmes
• Long Service Awards
• Coordinate annual photo sessions for award recipients
• Manage the ordering of pins, certificates, and recognition materials
• Support the presentation of awards during Quarterly All Hands or leadership events

7. Marketing & Administrative Support

• Support the Marketing team with administrative tasks such as:
• Receiving brochures or materials
• Coordinating merchandise orders
• Act as a reliable administrative interface between leadership and support functions

8. Organisational & Records Management

• Maintain and update the monthly organisational chart in the Management folder
• Ensure documents are version-controlled and stored appropriately

9. Procurement & Vendor Coordination

• Raise Purchase Requisitions (PRs) for approvals in accordance with company procedures
• Support the creation of new vendor/supplier codes when required
• Follow up on approvals and documentation to ensure timely processing

10. General Administration & Ad-hoc Support

• Arrange business cards upon request
• Provide ad-hoc administrative support as assigned by management
• Serve as backup for Reception duties when required, ensuring continuity of front-office operations

Key Competencies & Skills

• Strong organisational and time-management skills with high attention to detail
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Ability to manage multiple priorities in a fast-paced, regulated environment
• Confident stakeholder management across seniority levels and cultures
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel)
• Comfortable working with enterprise systems and portals
• Possess knowledge of core AI and automation tools for common office tasks. 

Experience & Qualifications

• Minimum 6–8 years of experience as an Executive Assistant or Senior Administrative Assistant, preferably supporting senior leadership
• Experience in aviation, engineering, manufacturing or regulated industries is an advantage
• Prior exposure to multinational or matrix organisations preferred

Personal Attributes

• Professional, composed and trustworthy
• Proactive and solutions-oriented
• Able to exercise sound judgement and independence
• Adaptable and resilient under changing priorities
• Strong communication and interpersonal skills. 
• Strong team player and able to independently drive activities and take initiatives. 
• Ability to multitask in a fast-paced environment and work well under pressure. 

When applicable, Bombardier promotes flexible and hybrid work policies. 

Why join us?

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together. 

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

Now that you can see yourself in this role, apply and join the Bombardier Team! 

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals. 

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply. 

Job - Executive Assistant

Primary Location - Singapore

Organization  - Bombardier Aerospace Services Singapore Pte Ltd

Shift  - NA

Employee Status - Regular

Referral Amount - S$2000

Requisition  - 11146